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We are looking for an Accounts Administrator to join our team

We are currently looking for an Accounts Administrator to join our growing team in an award winning company.

This position includes all accounts functions (up to audit prep) plus office administration/management responsibilities. Office based, 9am to 5pm; 23 days holiday p.a.; Salary in region of £25,000 to £30,000 according to experience.

JOB DESCRIPTION

Purchase Ledger:

  • Processing supplier and subcontractor invoices using Sage 50, following company invoice coding protocol
  • Electronically matching invoices to purchase orders
  • Obtaining appropriate authorisation
  • Identifying discrepancies and reconciling supplier statements
  • Managing queries from suppliers and subcontractors
  • Administration of CIS including CIS deductions and returns
  • Monitoring and updating database of subcontractor insurances
  • Monthly payment run and ad-hoc BACS/cheque payments as required.

Sales Ledger:

  • Issuing monthly and quarterly invoices
  • Credit control
  • Managing queries from customers/tenants.

Payroll:

  • Monthly payroll using Sage payroll
  • Processing of timesheets, expenses and mileage claims
  • Productions of P11Ds, P60 s etc.
  • Apprenticeship levy/CITB levy
  • Administration of workplace pension scheme (Nest)
  • Administration of company healthcare scheme
  • Administration and processing of personnel and training records in accordance with GDPR.

General Accounting Functions:

  • Bank and credit card reconciliations
  • Accruals and prepayments
  • Monthly management accounts including project budget reports
  • Monthly & quarterly VAT returns
  • Liaison with company auditors
  • Audit prep and input of auditors’ adjustments
  • HMRC compliance
  • Manage fixed asset register
  • Manage company car fleet including insurance and fuel cards
  • Manage Contractors Combined insurance policy.

Office Admin/Management:

  • Telephone, post handling, visitor greeting
  • Liaising with cleaning company/waste collections/shredding contracts
  • Kitchen supplies
  • Stationery & workwear.

Essential Skills & Qualifications:

  • Experience of using Sage 50 and Sage payroll
  • Organised with ability to handle and prioritise multiple tasks
  • Excellent communication skills at all levels
  • Excellent attention to detail
  • IT literate including confidence in use of Excel
  • Able to work to regular deadlines
  • Experience of construction/housebuilding industry preferred.

Please email your CV with a covering letter to ahmail@ashford-homes.co.uk

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